Minutes of the First Clivilius Lead Council Meeting

Minutes of the First Clivilius Lead Council Meeting

Meeting No.: 1

Date: 14 August 2018

Location: The hill across the river from Bixbus (provisional site, Clivilius Headquarters zone)

Convener: Paul Smith

Commenced: Mid-morning

Recorded by: Paul Smith

Attendees

• Paul Smith — Lead Strategic Operations Coordinator / Bixbus Settlement Coordinator
• Adrian Pafistis — Construction Engineer
• Terry Saba — Principal Engineer, Renewable Power
• Glenda De Bruyn — Medical Advisor
• Grant Ironbach — Director of Wildlife Rehabilitation
• Michael Abela — Manager, Water Treatment & Dams

Apologies

• Luke Smith — Guardian Liaison (on Earth; notified in advance)

Items Discussed

• Electricity generation. Current capacity insufficient for the settlement's needs. Larger-scale generation required to underpin all other development.
• Sanitised water. No sanitised supply currently available. Identified as a high-priority requirement for medical, domestic, and agricultural use.
• Flora introduction. Progressing well. Additional personnel required to expand the regeneration zones.
• Fauna introduction. Almost non-existent. Dependent on faster flora introduction before meaningful fauna populations can be established.
• Medical provision. No medical facility currently exists. Medical supplies are limited.
• Construction. Building activity to date has been limited and largely primitive. Human and material resources needed to commence the construction of proper storage facilities and permanent housing.
• Roads and infrastructure. Road development and bridge construction across the river identified as necessary for access to farmland on the eastern bank.
• Vehicles and fuel. Ongoing shortages affecting transport, logistics, and construction.
• Workforce. Acute shortage of skilled personnel and general labour across all departments.

Decisions and Actions

1. Workforce shortage recognised as the primary constraint. Council agreed that the slow pace of development is principally attributable to a shortage of people, not of intent. All subsequent decisions were framed with this constraint in mind.

2. Establishment of a Tent Community. A new zone is to be established as short-term accommodation for people brought through the Portal, enabling faster intake and settlement.

• Paul to mark up the Tent Community zone, including allocated space for a Mess Hall and a future shower-and-toilet block.
• Luke (in absentia) to commence immediate delivery of the resources required to establish the site.

3. Solar Power Plant. Terry presented plans for a Solar Power Plant, developed jointly with Noel Weston, as the highest-priority infrastructure project after workforce intake.

• Luke (in absentia) to liaise with Beatrix Cramer to begin the recruitment process for the skilled personnel required, according to the list of names provided by Terry.

4. Water Treatment Facility. Agreed as a high-priority project.

• Michael to draw up plans for the facility, including a schedule of personnel and resource requirements.
• Luke (in absentia) to begin recruitment once Michael's requirements are finalised.

5. Medical Facility. Agreed as a high-priority project.

• Paul to mark up the zone for the Medical Facility.
• Glenda to draw up the requirements for the facility, including supplies and personnel.

6. Construction coordination. To avoid duplication of effort and ensure consistency of build standards across the emerging settlement:

• Adrian to work directly with each Council member to develop detailed specifications and resource requirements for each building project assigned to their department.
• Adrian also to note the additional skills and workers he will need to assist with the construction of the buildings once approved.

7. Bixbus Wildlife Sanctuary. Early fauna introduction was agreed as essential to settlement morale.

• Grant to complete plans for the transfer of the wildlife sanctuary he previously directed on Earth to a new Bixbus Wildlife Sanctuary, including personnel, enclosures, and supporting resources, and to commence the relocation as soon as practicable.

8. Daily food delivery. Agreed as an immediate and ongoing requirement.

• Luke (in absentia) to arrange.

9. Zone approvals. All zones discussed above were agreed to and approved by the Council. It was noted that, at this early stage, Council review or formal approval of the detailed plans for each facility is not required; department leads are trusted to develop them and bring them forward as they mature. All members were reminded that although the settlement is still small, their plans should cater for rapid settlement growth.

Next Meeting

The second meeting of the Clivilius Lead Council is to be held in seven days, at the same location, mid-morning.

Meeting closed without formal adjournment.